Lilly Library Programming Policy
Adopted June 19, 2002
PURPOSE OF THE POLICY
Lilly Library is dedicated to providing the best possible support for the cultural and intellectual lives of residents primarily, but not exclusively, of the villages of Florence and Leeds. As a part of achieving this mission, the Library regularly offers educational and entertaining programs for patrons of all ages.
The purpose of the Lilly Library Programming Policy is to guide Library staff and to inform the public about the principles upon which the Library’s programming is offered. The intent is to provide a basis for planning the Library’s services in a manner that is both cost-effective and relevant to library users.
RESPONSIBILITY AND CRITERIA FOR SCHEDULING PROGRAMS
Ultimate responsibility for programming policy lies with the Trustees. The Trustees delegate to the Director of the Library the planning and promotion of library programs. Staff members and the Friends of Lilly Library aid in this process as the Director deems appropriate. The general public may recommend topics or speakers for consideration.
GUIDELINES FOR THE SELECTION AND PRESENTATION OF PROGRAMS
1. All programs are intended to further the mission of the Library. They should meet educational, recreational and/or civic needs.
2. Since the community contains people with different backgrounds, sensibilities, personalities, interests, and needs, Lilly will consciously try to offer an unbiased schedule of programs that balances all elements. The content of programs will not be limited by race, nationality, personal history, or political or religious views. Beliefs and opinions contained in programs are not endorsed by the Library.
3. Whenever possible, programs will make use of the skills and talents of individuals and organizations from our community and region. If it is necessary to bring someone from farther away, preference will be given to those individuals who do not require a travel fee.
4. All programs will be free and open to the public. Attendance may be limited if the nature of the program requires it. If attendance is limited, a fair and orderly registration process must be followed.
5. The Friends of Lilly Library do not need staff approval to plan or promote programs that conform to this policy. However, prior approval is necessary for programs planned or promoted on behalf of the Library that do not conform to one or more parts of this policy.
6. Every program will have one or more individuals designated as supervisor. The supervisor will be responsible for opening and locking up the meeting space, paying fees or honorariums as needed, and ensuring that the program proceeds in an orderly fashion.
7. The supervisor of the program will keep a count of the number of people who attend. Children and adults will be counted separately. The Director will maintain a record of the total attendance at all programs in a fiscal year.
8. Programs will not interfere with normal library operations if at all possible. If a program will interfere with normal library operations, it will be scheduled at such a time and date that the negative effects are minimized.
9. Unsolicited offers from individuals or organizations to present programs will be evaluated by the same standards used by staff and Friends when planning programming.